Privacy Policy

Nottinghamshire Family History Society

The Council of Nottinghamshire Family History Society is the controller for routine, day to day data protection matters. Our contact address is:

Nottinghamshire Family History Society
c/o The National Justice Museum
High Pavement
Nottingham
NG1 1HN

The lawful basis for processing your data is the “legitimate interest” to operate as a Family History Society.

Privacy Policy

We collect certain information or data about you when you join the Society (become a member) or register with our Web Site or make purchases through our Web Site using our on line shop.

We collect:

  • Membership
    • Your name
    • Your address
    • Your email address if you opt to be an e-Member
    • Your email address if you provide it to us
    • Your willingness to GiftAid your membership subscription
    • Your credit/debit card details if you choose to use our paper based membership application form and pay by credit/debit card
    • Your Surname Interests (if any) that you have provided to us
  • Web Site
    • An username of your choice
    • A password of your choice to which we have no access
    • Your email address
    • Your name if you provide it to us
    • Your web site URL if you provide it to us
    • Your web site role that we assign to you
  • On Line Purchases
    • Your name
    • Your billing address
    • Your delivery address
    • Your telephone number
  •  Publications
    • Your name
    • Your address if you provide it to us
    • Your email address if you provide it to us

We use this data to:

  • Membership
    • Maintain a list of members
    • Print labels for mailing out the Society’s Journal and other communications
    • Send the Society’s e-Journals and other communications by email
    • Produce a list of Members’ Interests
    • Respond to Membership questions
  • Web Site
    • Permit or deny access to pages according to your role
    • Permit or deny updates and additions to pages according to your role
    • Respond to web site questions
  • On Line Purchases
    • Send purchased items to the delivery address
    • Produce invoices and receipts
    • Respond to On Line Purchase questions
  • Journal
    • Publish a list of newly joined members
    • Publish a list of Surname Interests (if provided to us) of newly joined members
    • Publish a list of the Honorary Officers and Council Members
    • Publish contact details that you specify to allow replies to be sent to you

Where your data is stored:

  • We store your data on servers in the European Economic Area (EEA)
  • We back up your data to off site servers in the European Economic Area (EEA)
  • We use secure connections between your web browser and our servers
  • Journals and publications are provided to members, Libraries and other organizations worldwide in paper and electronic formats. These allow the sharing and dissemination of information to like-minded groups and organizations and could remain in use indefinitely.

Disclosing your information:

  • We may pass on your personal information if we have a legal obligation to do so, or if we have to enforce or apply our terms of use and other agreements
  • We won’t share your information with any other organisations for marketing, market research or commercial purposes, and we don’t pass on your details to other websites

Your rights:

  • You can find out what information we hold about you, and ask us not to use any of the information we collect

Links to other websites:

  • Our web site nottsfhs.org contain links to other websites
    • If you go to another website from our website, read the privacy policy on that website to find out what it does with your information
    • If you come to our web site from another website, we may receive information from the other website. We don’t use this data. You should read the privacy policy of the website you came from to find out more about this

Copyright © 2017 – 2018. Nottinghamshire Family History Society. All rights reserved.